This is the privacy policy of Hope SA (ABN ???????), referred to as "we," "us," or "our." We are committed to protecting the privacy of individuals who provide us with personal information. This policy outlines how we collect, use, disclose, and protect personal information in accordance with the Privacy Act 1988 (Cth) and the Australian Privacy Principles.
1.1 Definition of Personal Information: Personal information refers to information or an opinion about an identified individual or an individual who is reasonably identifiable. It can be true or false and recorded in any form.
1.2 Purpose of Collection: We collect personal information when it is reasonably necessary for our functions and activities, including providing support services, counseling, community programs, fundraising, marketing our services, research, obtaining goods and services, employing staff, and complying with legal obligations.
1.3 Types of Personal Information: Examples of personal information we may collect include names, contact details, service details, and other information necessary for providing our services.
1.4 Sensitive Information: Due to the nature of our services, we may collect sensitive information, such as health information, racial or ethnic origin, political opinions, religious beliefs, philosophical beliefs, sexual orientation, and criminal records. We collect sensitive information with consent or as permitted by law.
2.1 Collection Methods: We collect personal information through various channels, including online sources (email, social media platforms), telephone, face-to-face interactions, and hard copy correspondence.
2.2 Storage Methods: Personal information is stored electronically in databases, cloud storage, and hard copy files. Our servers, hosting personal information, are located in Australia and hosted by [insert]. We take reasonable steps to protect personal information from misuse, interference, loss, unauthorized access, modification, or disclosure.
3.1 Primary Purpose: We use and disclose personal information for the primary purpose for which it was collected. For example, if a client seeks counseling services, we may use their personal information to provide the requested support.
3.2 Secondary Purposes: We may use and disclose personal information for secondary purposes, including with consent, related purposes, legal requirements, or enforcement activities. This may involve providing marketing information to existing clients, as long as the client has not opted out.
3.3 Third-Party Disclosure: We may disclose personal information to third parties, including service providers (e.g., IT services, insurers, financial institutions), partner organizations, business partners, professional advisers, and government or law enforcement authorities.
3.4 Overseas Transfer: If personal information is transferred overseas, we ensure it is done so in compliance with applicable privacy laws.
4.1 Security Measures: We have implemented appropriate technical and organizational measures to protect personal information from unauthorized access, modification, disclosure, and loss. This includes storing information on secure servers, encrypting data, and limiting access to whitelisted IP addresses.
4.2 Data Breaches: In the event of a security breach involving personal information, we will respond promptly to mitigate the impact and notify affected individuals as required by law.
4.3 Data Retention: We retain personal information for as long as necessary to fulfill the purposes described in this policy or as legally required. Retention periods may vary based on the type of personal information and legal obligations.
5.1 Access Requests: Individuals can request access to their personal information held by us by contacting our Privacy Officer. We will provide access unless required by law or where access would pose a risk to the privacy of others.
5.2 Correction Requests: Individuals can request the correction of their personal information if they believe it is inaccurate, incomplete, or out of date. We will take reasonable steps to correct the information unless there are legal or operational reasons preventing us from doing so.
6.1 Use of Cookies: We use cookies on our websites to improve services and collect data. Cookies are small text files that are downloaded to your device when you visit our website. They help us measure website visits, session preferences, page views, and other statistics.
6.2 Cookie Purposes: We use cookies for various purposes, including recognition of users, faster session loading, analytics, marketing, and customization. We may also use third-party cookies placed by authorized service providers.
6.3 Managing Cookies: Users can manage and delete cookies through their browser settings. However, disabling certain cookies may impact the functionality and user experience of our website.
7.1 Privacy Officer: For inquiries or concerns regarding privacy or to contact our Privacy Officer, please use the following details:
8.1 Policy Updates: We may update this privacy policy from time to time to reflect changes in our practices or legal obligations. The most current version will be available on our website.
Please note that this is an exhaustive privacy policy summary based on the given information. The original and complete privacy policy may contain additional details and clauses specific to Hope SA. It is always recommended to refer to the original policy for accurate and complete information.